Team Legal Secretary (Private Client) 02212

Job Reference: 
02212
Salary: 
negotiable
Location: 
Nottingham

Job Title: Team Legal Secretary (Private Client)
Location: Nottingham
Salary: £18,000 - £24,000 pa
Pension
50% off gym membership
Sick pay
Every other week a qualified reflexologist & masseuse visit Spalding office.
A dry cleaning service.
£1250 towards legal fee's - ie will/house purchasing

Job Type: Permanent - Full Time

Ref: 02212
02212- Team Legal Secretary (Private Client) - Nottingham - £18,000 - £24,000 pa
Key Responsibilities
Primary responsibilities are …
· To provide the Private Client team with typing, secretarial and administrative support
· To work responsibly to support the needs of the fee earners and the priorities given/prioritising own workload effectively, delivering a quality service
· To assist team co-ordinators by troubleshooting on IT packages and acting as a buddy to help integrate new starters to the department
· To assist with digital dictation and administrative support across the company in line with the company’s workflow ethic.
Day to day responsibilities are …
To transcribe and prepare all correspondence and documents through audio-typing and word processing, using company precedents where appropriate, ensuring proofreading completed
To confidently draft simple memos, emails and letters
To operate case management system including storing documents electronically – organising and attaching to relevant matters
To be familiar with all relevant computer packages including, but not limited to: PDF docs, document conversion and tracked changes
To deal with administrative routines as required to include scanning, faxing printing and photocopying
To be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner together with file opening, preparation of client care letters and terms and conditions, file closure, archiving and retrieval and return from storage as required
To meet clients’ needs and ensure they are kept advised as necessary, under the direction of the fee earner/using own initiative to update client when necessary
To manage incoming and outgoing mail in all mediums, i.e. post, DX, emails and facsimile transmissions
To make appointments, arrange meetings and maintain manager/fee earner’s diary as required including providing refreshments if necessary
To attend clients both in person and on the telephone/handling voicemails and acting upon their content in an effective manner and to provide such support in a professional and friendly manner in keeping with the company’s standards for client care projecting a professional image at all times.
To be flexible – to be a member of a support team and assist with work as required, cooperating with peers and others well, ensuring a harmonious and cooperative team environment
To work within relevant administrative systems and procedures, particularly in the management of finances, recording time, preparation of bills, correspondence and documents
To ensure the confidentiality of all the company’s and clients’ documentation and information
To have an appreciation of legal procedures and company protocols
To undertake any specific training when required to do so to include attendance at all internal “At Home With” sessions, “Lunch and Learn” sessions and relevant “Bite Size Training” and overall to have a responsibility towards self-development/endeavouring to improve own standards and further training
To work towards achieving Microsoft Word Accreditation at Basic Level/Expert Level
To demonstrate a typing speed of at least 65 wpm/90% accuracy
To accommodate any other reasonable requests from fee earners and/or managers

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